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Alan Gray’s Smart Invoice Management System (SIMS) is a powerful, web-based e-billing solution, meticulously developed over the past twenty years with input from clients and their outside defense counsel. SIMS is tailored to meet the specific needs of legal invoice processing and approval, ensuring compliance with billing guidelines while providing robust data collection and analytics. Whether you're an insurance carrier, corporation, managing general agent, or third-party administrator, SIMS offers unparalleled flexibility, ease of use, and scalability to suit your business requirements.
Our comprehensive approach has led to significant savings for our clients, who, on average, save 6%-12% on legal invoices. With 84% of invoices containing at least one non-compliant charge, SIMS delivers consistent savings and helps clients save time by streamlining the invoicing process and reducing billing errors.
SIMS helps our clients save time and money by streamlining the invoicing process and reducing errors and discrepancies in billing.
The Benefits of SIMS Web-Based e-billing:
- Streamlined Efficiency: Managing the collection, review, and payment of invoices can be time-consuming and labor-intensive. SIMS consolidates these tasks into one seamless portal, eliminating the need for emails and paperwork. This not only reduces the administrative burden but also benefits law firms by simplifying submission, enabling real-time tracking of invoice status, and facilitating appeal resolution.
- Cost Savings: SIMS enhances efficiency in billing solutionsby reducing errors and discrepancies, allowing clients and their law firms to save both time and money. Improved billing practices lead to significant savings and better compliance with guidelines.
- Timekeeper Rate Management: SIMS carefully monitors billing rates, ensuring compliance with approved hourly rates based on firm or matter type. Our team consults on rate-setting decisions, using jurisdictional and matter-type comparisons to ensure that billing periods are accurate and within budget.
- Effective Budget Enforcement: SIMS supports the submission and approval of firm budget requests, tracking legal billing against the approved budget. The system proactively prevents invoice submissions if the budget is unapproved or exceeded and sends alerts to both law firms and clients regarding budget issues, ensuring smooth financial management.
- Enhanced Accuracy and Compliance: SIMS ensures that all invoices are accurate and fully compliant with client billing guidelines, minimizing disputes and enabling timely payments. This improves relationships between clients and law firms and helps reduce non-compliant billing practices in the future.
- Simplified Appeal Process: SIMS streamlines the appeal process by providing an online tool for tracking and responding to appeals. This system ensures that all appeals are resolved before payment, reducing the time and cost associated with secondary payments, and saving time for both clients and law firms.
- Increased Transparency and Control: SIMS offers clients greater visibility into their legal spending by tracking costs across customizable data points such as firm, jurisdiction, or matter type. This transparency empowers clients to make more informed decisions about legal expenditures and matter assignments.
- Enhanced Efficiency and Productivity: By automating the billing process, SIMS reduces the administrative workload for legal professionals, allowing them to focus on high-value tasks that contribute more directly to their firm’s success.
- Advanced Reporting and Analytics: SIMS generates comprehensive, custom reports and analytics on billing data, helping legal departments and law firms identify trends, track expenses, and make data-driven decisions to optimize their billing practices.
- Seamless Integration: SIMS integrates effortlessly with other legal management systems, including matter management and accounts payable systems, providing a cohesive workflow that enhances overall productivity.
- Substantial Savings: Clients who use SIMS often experience substantial savings, with the potential for the cost of the SIMS program to be offset entirely through firm processing discounts. Your SIMS representative can provide more details on how these savings can be achieved.
Whether you are implementing an e-Billing solution for the first time or looking to upgrade your current system, the SIMS team is ready to help you explore the solutions that best meet your goals. Contact a SIMS representative today to schedule a consultation.
For more information, reach out to:
Scott J. Batson
Director
Alan Gray
88 Broad Street | Boston, MA 02110
856 216-0800 or 800 493-7345
